Documents and Forms
Thesis and Dissertation Guidelines from the Graduate School's web site:
Students must follow graduate school format when it comes to the signature form for your thesis and dissertation. Please download a template from here.
Graduate Bulletin from the Graduate School.
If you are an international student, keep in touch with this department. Here you will get help and consultation regarding many issues such as visas, travel abroad, maintaining your immigration status, taxes, insurance, etc.
At this site you can download many common forms used by the Graduate School, such as change of personal information, transfer credit form, change program or degree level form, request for a leave of absence, etc.
PhD Defense Information
Doctoral students must have their defense committee approved by the Graduate School. The department needs to send a committee approval request form to the Graduate School at least four weeks prior to the defense date. Students should check with their program about the status of their committee. For students defending in the Summer, the program needs to send a committee approval request form to the Graduate School by the end of the first week of Summer Session I classes. NOTE: Students do not fill out this form; the form is prepared by and sent by the department to the Graduate School.
*It is the students responsibility to inform the Graduate Program Secretary with the information required for the form at least 1 week prior to the deadline.
This form must be completed by PhD students prior to defense. Download the form DDD.docand type your information in place of all parentheses such as "(Name)", "(Title)", and email the completed form to your Graduate Program Director for review and approval. Your Graduate Program Director, or his/her delegate must email this form as an attachment toGradRecords@stonybrook.edu. The Graduate School is responsible for approval and announcement of each doctoral defense on its web page. The email must be received by the Graduate School from your Graduate Program Director at least three weeks prior to proposed defense date.
NOTE: Failure to have a Doctoral Defense Announcement form submitted to the Graduate School according to procedure and in a timely manner may result in the student having to defend their dissertation a second time.
PhD Qualifying Exams
All PhD students taking qualifying exams are eligible to receive past year exam copies. Please see Graduate Program Secretary to collect them. In order to register for the Qulifying exam, you must have a completed major/minor declaration form in your file. Please see the Graduate Program Secretary for more information.